VOLUNTEER OPPORTUNITIES, AND POINTS
As a small, friendly organization, Canmore Coho Swim Club relies heavily
on parent volunteers. It is fun being involved, and it keeps you connected with your child’s swim experiences. It also provides the club essential people hours needed to have a successful season.

The Club has a point system, allowing the volunteer jobs to be clearly defined and easily tracked.

The volunteer requirements are as follows:
1 swimmer – 14 points
2 swimmers – 17 points
3 swimmers – 20 points

To ensure that parents meet their commitment, we ask for a $350 bond – to be provided at the Family Orientation Night. This bond will be held to cover both your volunteer and fundraising commitments. Ultimately it is the responsibility of each parent (family) to fulfill their volunteer and fundraising commitments.

This season we will be trying an online volunteer registration process for most events. The volunteer opportunities will be posted on our club website www.canmorecoho.com and the members will be asked to fill their names in via an online form. It will be the responsibility of each parent to check the website and sign up as needed.

** 2012 IS A CASINO YEAR. AS WE ARE ONLY GIVEN 1 CASINO EVERY 3 YEARS IT IS ESSENTIAL TO HELP MAKE THIS EVENT A SUCCESS. WE STRONGLY ENCOURAGE EVERY SWIM FAMILY TO PARTICIPATE IN THE CASINO!! **

CASINO (Dates: May 14 and May 15, 2012 – for the 2012 season)

• Casino organizer 8
• Various positions 4 (30 approx)

REGISTRATION NIGHT 2 (3-4)
POOL CLEAN UP (April) 2 (3)

COHO SWIM MEET
The Canmore Coho Swim Meet is held July 27-28, 2012. It runs Friday night and all day Saturday. This is our biggest weekend of the season and we rely on at least 80% of our members to volunteer.

Many of the jobs can be divided into three ‘shifts’ of about four hours each: Friday evening; Saturday morning and Saturday afternoon. Where applicable below, the number of points relates to one ‘shift’ and the number of people needed for all three shifts is in brackets to the right (divide by three to determine the number of volunteers per shift). The other volunteer jobs span the entire meet and usually require preparation time ahead of the meet.

• Meet Manager 12
• Assistant Meet Manager (notably someone in training) 7
• Computer/Data Manager 10
• Heat Sheet Preparation (takes place on two nights ahead of meet) 3 (6)
• Data Entry (one person Friday, three per shift Saturday) 3 (7)
• Medals/Results/Trophies Organizer 4
• Medals/Results Posting 2 (6)
• Setup/Cleaning/Take Down Lead 7
• Set Up Assistants (Friday night only) 2 (4)
• On-going Clean –up During Meet (Saturday only) 4 (4)
• Cleanup (Saturday afternoon only) 6 (6)
• Audio Arrangements Lead 3
• Announcing 4 (3)
• Food Organization – Lead 10
• Food Preparers and Distributors (only one person on Friday) 3 (9)
• NOTE: EACH FAMILY MUST BRING A FOOD ITEM OR CONTRIBUTE $10.00
• Silent Auction Lead 12
• Silent Auction Table Assistants 4 (3)
• Auction/Heat Sheet Sales 2 (7)
• Clerk of Course 4 (2)
• Chief Marshal 4 (3)
• Marshalling Assistants (only one on Friday) 2 (5)
• Starter 4 (3)
• Head Timer 4 (3)
• Stroke and Turn Officials 4 (6)
• Timers 3 (12)
• Runners (only one Friday) 3 (5)
• Warm-up Pool Safety Marshall (only during warm-ups) 1 (2)

COHO EXECUTIVE
There are 9 positions, with the term being one year.

• President 18
• Other Executive Positions (Vice President, Treasurer, Secretary, Past President, and Directors responsible for Volunteers, Communication, Fundraising, and Registration) 12 (8)

SWIM LIKE CRAZY DAY (Date TBA)
• Coordinator 8
Plans and organizes the sponsored distance swim (swim like crazy day). This position will coordinate, promote, and oversee the event from start to finish.
• Food purchaser and preparer 4
• Assistants (lap counters, etc. at pool) 2 (8)

FUN MEET (Date TBA)
• Meet Organizer 5
• Chief Timer, Timers (12), Clerk of Course, Marshalls (3), Starter (3),
• Parent Supervisors (3), Brunch Helpers (4)

EQUIPMENT MANAGER 12
• Purchasing , sizing, and distribution of bathing suits, swim caps, clothing, training equipment
• Oversees Equipment Assistant

EQUIPMENT ASSISTANT 5
• Responsible (under direction of equipment manager) to maintain the Coho equipment and storage area throughout the season
• Organize and account for equipment at end of season

ANNUAL PHOTOGRAPHS 6
• Individual and group photographs, and maintaining display board

FUNDRAISING ASSISTANT 5
• Working with the Fundraising Coordinator
• Maintaining and updating the Fundraising board at the rec. centre, Thank You card signing/mailing/delivery, etc (4)

MEDIA LIASON 6
• Responsible for delivering information about the Coho Swim Club to the media
• Goal is to have club news and results posted in local papers
• Writing skills, perseverance, and media connections are assets!
• Also responsible for a media blurb on the coho website

SOCIAL EVENT COORDINATOR 10
Responsible for planning, coordinating, promoting and overseeing the following events: Movie nights, welcome brunch, wind up party and special events or outings

SILENT AUCTION LEAD 12

SOBEY’S FUNDRAISER (year round position) 10
OTHER
Points will also be given at the discretion of the Executive for jobs such as timing at other clubs’ swim meets and other jobs that present themselves during the season.

Thank you so much for considering volunteering! Please do your best and enjoy your time helping out!